This Privacy Policy explains how personal data is collected and used through the website www.espncourse.org and in connection with the ESPN 2027 Annual Postgraduate Course in Pediatric Neurosurgery (13th cycle – 3rd year), held April 12–17, 2027 at Hotel Isola Sacra, Fiumicino, Italy.
The data controller is the Course Secretariat and Organizing Bureau:
Erasmus Conferences and Events S.A.
49 Chaldeias Street, 167 77, Ellinikon, Greece
t. +30 210 7414700 (call center)
e. info@espncourse.org
The Course is organised by the European Society for Pediatric Neurosurgery (ESPN), 6, chemin de la Gravière, Case postale 71, 1211 Geneva, Switzerland. ESPN receives participant data from the Course Secretariat for the purposes described in this Policy.
We process personal data in accordance with the EU General Data Protection Regulation (EU) 2016/679 (GDPR) and Greek Law 4624/2019.
When you register for the Course we collect your title, first and last name, email address, telephone number, postal address, country, institution, specialty and professional position, ESPN membership status, previous Course attendance (used for priority registration), and billing and invoicing details.
We use this data to process your registration, manage the waiting list, issue confirmations and invoices, produce your name badge, issue your Certificate of Attendance and, where requested, a Letter of Invitation for visa purposes.
Payments by credit card are handled by a secure third-party payment provider. We do not store credit card details. For payments by bank transfer, we keep the copy of the bank transfer receipt you send us in order to confirm your payment.
Badges are scanned at the entrance of the session halls. We record your attendance to award CME accreditation and to control admission to Course areas.
The registration package includes accommodation in a double room shared with another participant and the shuttle transfer between Rome Fiumicino “Leonardo da Vinci” Airport and the venue. To arrange these services we collect your arrival and departure dates, flight details, roommate preference and any special requests you choose to give us.
We share the data needed for check-in and room allocation with Hotel Isola Sacra, and the data needed for your transfer with the transfer provider. Your name may be shared with the participant assigned as your roommate.
Please only tell us about dietary requirements, accessibility needs or health-related information if you need us to make arrangements for you. We use this information only for that purpose and only with your explicit consent.
If you join our mailing list we collect your name and email address to send you news about the ESPN Course. You can unsubscribe at any time using the link included in every email or by writing to info@espncourse.org.
Photographs and video recordings will be taken by Course staff throughout the ESPN 2027 Course. These may be published on www.espncourse.org and www.espneurosurgery.org and used in materials published by the European Society for Pediatric Neurosurgery, online or in hard copy, for publicity and promotional purposes.
If you do not wish to appear in photographs or recordings, please inform the Course Secretariat on site or at info@espncourse.org. You may also ask us at any time to remove a published image of you.
When you contact us by email or telephone, we use your details and the content of your message to respond to you.
Our website uses cookies, which are small text files stored on your device.
Strictly necessary cookies are required for the website and the online registration system to function. They cannot be switched off.
Analytics cookies are set by Google Analytics, a service of Google Ireland Limited, to help us understand how visitors use the website (for example, pages visited and time spent). IP addresses are anonymised. These cookies are only placed with your consent, which you can give or withdraw at any time through the cookie banner or your browser settings.
Google may transfer data to the United States. Such transfers rely on the EU-U.S. Data Privacy Framework and/or the European Commission’s Standard Contractual Clauses. More information is available at policies.google.com/privacy. You can also opt out using the Google Analytics opt-out browser add-on.
The website links to ESPN’s pages on Facebook, X, LinkedIn and Instagram. These platforms have their own privacy policies, which apply when you visit them.
We process personal data on the following legal bases under Article 6 GDPR:
We do not sell your personal data. We share it only as necessary with:
ESPN is based in Switzerland, which the European Commission recognises as providing an adequate level of data protection. Where data is transferred to other countries outside the European Economic Area, we use appropriate safeguards such as the Standard Contractual Clauses approved by the European Commission.
We protect personal data with appropriate technical and organisational measures, including encrypted connections (HTTPS), restricted access to databases and secure payment processing.
Under the GDPR you have the right to access your personal data, to have it corrected or erased, to restrict or object to its processing, and to receive it in a portable format. Where processing is based on consent, you may withdraw your consent at any time without affecting processing carried out before the withdrawal.
To exercise your rights, write to info@espncourse.org. We will respond within one month.
You also have the right to lodge a complaint with the Hellenic Data Protection Authority, 1-3 Kifissias Avenue, 115 23 Athens, Greece, www.dpa.gr.
We may update this Privacy Policy from time to time. The current version is always available on this page, with the date of the last update shown at the top.
